Collect invoices and coordinate all due payments Send out surveys about the event to venues, sponsors, artists, funding groups and the host event Collate event report, surveys, media report and final budget and distribute to all related stakeholders                                   […]

Brief your team i.e. talk through the day’s events and distribute the operations manual Load in production to venues and set up Launch event for artists, stakeholders, funding partners and VIPs Open venues for performances Engage media throughout the day Load out production at the end of the event Walk through venues with venue representatives

Launch publicity and social media engagement plan Build production plan and schedule Book required backline and production Send out worksheets to venues and artists Finalise event assets e.g. print posters, maps, set times, booklets Finalise event site and inspect venues Distribute posters and set times to venues and stakeholders Do a final media push Build […]

Approach venues Approach funding and sponsor groups Visit and walk through the site of the event with your team Identify and approach artists Issue contract to venues Issue contract to sponsors and funding groups Issue contract to artists Liaise with local council and police regarding the event

Choose an event producer Set budget Identify and contact a ‘host’ event to run alongside Live & Local Identify the location for the event Identify suitable venues Engage and contract event team i.e. event manager, publicist, booking agent or curator

Live and Local events can be successful without big budgets. Here are some ways to manage your costs: Get another organisation to cover any additional insurance that’s required – potentially the festival body for your team Rather than pay for advertising, create a steady stream of stories and photos that can lead to media coverage Hire […]

Live and Local works with and alongside larger, pre-existing festivals i.e. a ‘host’ event. Live and Local is a side event that can be incorporated into a festival that is already established. Make a personal approach at least six months before the event. Set up a meeting and take the Live and Local templates to the meeting. […]

The second pilot event, Kings Cross IGNITE: Heat the Street, engaged ARIA Week 2014 as the ‘host event’ in the lead up to the 27th ARIA Awards. Due to its strong history of entertainment and live music, the second instalment of IGNITE: Heat the Street took place on a Sunday afternoon in Summer from 4pm – 8pm in Sydney’s Kings Cross. Highlights included: […]